Small businesses generally run on the principle of manual accounting and invoicing. Though manual invoicing is tedious, time-consuming, and costly still it is preferred over online invoicing. If you go through the internet you will realise that the online invoicing software for small business is more in demand and has various advantages over the offline medium. Other than looking for online way, there are many other traits that you should look for before finalizing the invoicing software for your business.
1. A clear interface
When you open an invoicing or accounting program, it might look daunting to you at the first place. It is always better to go for software with a simple home page that comes with a clear and easily navigable menu. Since small businesses don’t have huge manpower with a separate technical team, so it is better to go for the interface which can be understood by a layman as well.
2. No jargon or technical background
The invoicing software for small business should be such that avoids jargon or need a technical person to understand the workflow. Not all entrepreneurs have studied accounting before launching their businesses. So, it is important that the software should be such, that anybody could understand it. Simple templates allow businesses to record invoices speedily and efficiently. The dashboard should provide clear analysis about the status of the invoice.
3. Can easily control your expenses
Managing expenses is a critical aspect of small businesses. If you have good invoicing software, you can spend your money in the right division and focus easily on expense management.
4. Timely delivery of projects
The project planning tool helps you to get control over all your projects which in turn means that all your projects will get delivered on time. The software should allow you to develop proposals like task management, the status of projects, client conversion, etc.
5. A balance between too much and too little
Businesses are about striking a balance between too much and too little. It is not always important to have every possible integration available. Adding more and more features complicates the software unnecessarily. So, small businesses should go for the software that has the needful features and functions. The main aim is to have a program that is simple, easy-to-use so that accounts and invoices can be managed easily and quickly.
6. Customer support system
When you use invoicing software for the first time, you might have questions that come up while using the program. Well-designed software allows you to interact with the customer support people directly by offering the option of in-app chats.
7. Streamlined structure and easy workflow
The software should be such that the work flows intuitively and automatically. This allows the user to get comfortable with the application and attracts more users. The program should be designed in such a way that it reduces invoicing errors and maintains project expenses with ease.
8. Security of data
Security of data is of utmost importance for any business. The software should ensure a secure connection between the customer’s browser and the company’s web server. The data should be securely stored and a backup of data is available in case of data loss. This is probably the most looked for trait in invoicing software.
The best invoicing software for small businesses is the one that focuses on the two main areas, i.e., the design and the usability. The software should be designed in such a way that it is easy to use. If the right software is chosen, then it becomes easier to manage accounts and invoices for small businesses.