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Best Solutions to Migrate from Office 365 to G Suite in 2023 [ Fix Ways ]


Are you looking for a procedure to migrate from Office 365 to G Suite? Then this blog is for you. Here, we will talk about the migration from Office 365 to G Suite. Before we begin let’s understand Office 365 and GSuite. Then, we will go further to know the reason for the migration. This blog discusses both manual and professional methods. However, the best solution that will ease your work is the Office 365 Backup Tool.

Office 365 vs G Suite

Office 365 now known as Microsoft 365, is a productivity software for both Windows and Mac. This is a subscription-based suite where users have to pay monthly or annually for access to Office 365 apps With a subscription, we can access various Microsoft applications like Microsoft Word, excel, word, and many more.

G Suite (also known as Google Workspace), is also an applicant with a paid monthly or annual subscription. With the subscription, you get premium access to Gmail, Google Docs, Sheets, Slides, Google Calendar, and many more. It provides data loss protection with rightful management. 

Before you decide to change from Microsoft 365 to Google Workspace, take a look at this comparison table to learn more about them.

CapabilityOffice 365 (O365)G Suite(Google Workspaces)

Versatility and portability 
The GUI of Office 365 is unfamiliar and difficult for novice users to understand.G Suite has a simple interface and is comparatively easy to use, understand, and navigate.

Access Speed
Accessing Office 365 remotely can be quite tricky because of its robust security features.G Suite is faster than O365, even with moderate internet access.

O365 subscription plans are good to go for large organizations and enterprises.G Suite’s plan is affordable and friendlier for the common users.

Business Requirement
O365’s complicated procedure makes it difficult for new businesses or startups to choose O365. Most start-up businesses use Google Workspace because of its easy procedure and awareness of Google applications like Gmail.

After comparing both email clients, we can see the difference between them. Now, you can compare and decide the best among them to transfer from Office 365 to G Suite. 

Manually Migrate from Office 365 to G Suite

Follow the steps below to migrate Office 365 data to G Suite:

Part 1: Setting Up Google Account Destination

  • Log in to your Office 365 account using your credentials.
  • Navigate to Admin > Exchange and choose your ID.
  • Click on the Classic Exchange Admin Centre and go to Permissions.
  • Click on Try it Now and select Roles > Admin Role from the left panel.
  • Choose Add Role Group and give it a name in the pop-up. Click Next.
  • In the Roles section, add ApplicationImpersonation and ViewOnly-Configuration roles. Click Next.
  • Select the mailbox for data reflection and click Next.
  • Review the role group and click Finish.
  • Add your Role group and click Done.
  • Return to Exchange > Classic Exchange Admin Centre > Permissions.
  • Click the User role and click the + icon.
  • Enter Google Workspace Admin ID and check all permissions.
  • Finally, click Save to complete the process.

Moving to the second part which involves the actual step to migrate from Office 365 to G Suite.

Part 2: Migrating from Office 365 to G Suite using DMS

  • Log in to your G Suite Admin Console.
  • Click on Accounts from the left panel.
  • Select Data Migration and click Set up Data Migration.
  • Choose Microsoft 365 as the Migration Source.
  • Select Email as the data type.
  • Click EWS (Exchange Web Service) as the connection protocol.
  • Click the Authorise button.
  • Select Microsoft ID in the window and click Accept.
  • Enter G Suite ID as the destination ID.
  • Choose the Migration Start Date and select the required migration options.
  • Select users and enter Office 365 as the Source ID.
  • Finally, click Start to initiate the migration from Microsoft 365 to Google Workspace.

This was the manual way of migrating Office 365 to a G Suite account. However, the manual process is way more lengthy and time-consuming. Moreover, it involves technicalities and one must be technically sound to perform these steps. Therefore, we suggest an alternative procedure for the same. Everyone wants a method to work faster with good results so a professional tool is the best option.

Best Methods to Migrate from Office 365 to G Suite

MacSonik Office 365 Backup Tool is one of the most recommended tools for Office 365 to G Suite migration. It allows you to backup the Office 365 mailbox locally on your device. You can also select emails from the preview panel to take back up from Office 365. Moreover, it enables users to export emails from Office 365 to other file formats like PDF, MBOX, PST, and many more. Thus, securely import Office 365 to Google Workspace, IMAP, and Office 365 using this effective tool. Additionally, the wide compatibility and self-explanatory user interface of the tool make it a matchless utility.

Here are the steps for migration from O365 to Google Workforce.

  1. Download the tool and run it on your Mac.
  2. Choose the Backup option and log in to your Office 365 Account.
  3. Select backup options: Mailbox/Online archive/Public folders.
  4. In the Preview panel, select the necessary data you want to migrate. 
  5. Expand the Save/Backup/Migrate As list, and choose G Suite.
  6. Login using G Suite credentials and apply filters if needed. Hit Next.
  7. Lastly, click on Convert.  The migration process begins. Click OK.

For the migration, we use two methods professional and manual. The manual method is long and difficult to process and understand. A good tool is considered to be the one that can help work effectively with guaranteed and accurate results. This tool is a reliable solution for exporting O365 accounts to G Suite.


Here in this blog, we tried our best to give you the best option to migrate from Office 365 to G Suite. We compare both O365 and G Suite, to give a better view to understand. And choose the best among professional and manual methods. I hope this will solve your query regarding the migration.

Frequently Asked Question

Q. What is the difference between G Suite and Office 365?

The difference between G Suite and Office 365 are-

  • G Suite is more efficient than Office 365.
  • It is easy to understand compared to Office 365.
  • G Suite is cheap and more affordable than O365.

Q. How do I migrate from Office 365 to G Suite?

To migrate from Office 365 to G Suite, you can use two methods: manual and professional. The manual is a long and difficult process but for an easier and more efficient method, you can opt for a professional Office 365 Backup Tool.

Q. Will the data be deleted from Offic 365 after migration?

No, the data will not be deleted until and unless you delete it alone. 

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